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4. State the purpose clearly in a first draft. 5. If the subject has been discussed orally with the addressee make sure you have not said one thing and now presenting different picture. 6. Create an attitude of cooperation or understanding. 7. State clearly what you expect from the recipient. Financial letters are in a class by themselves in a number of ways. Unlike general letters you may write to customers clients sales personnel the media or government officials they are likely to be addressed to people who have specific areas of operation and responsibility. Such recipients include for example loan officers in banks certified public accountants treasurers controllers contract negotiators financial analysts trust officers and brokers.
Some colleges will include PLUS Loans (Parent Loan for Undergraduate Students) on the award letter even though they are not a guaranteed source of aid until after a parent passes a credit check. It is very important to carefully review award letters to be sure you understand what you are being offered and the terms of each individual financial aid program. Award letter totals may also vary greatly between colleges. Students may not receive equal amounts of financial aid or even the same mix of financial aid programs from all colleges. It is important to carefully review award letters and ask the financial aid office to clarify any details that are not clear. For example if the student receives a scholarship it would be important to know whether the scholarship aid is renewable each year and if there is any specific renewal criteria attached to the scholarship.
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A letter that requests some form of financial aid and then adds a paragraph about an irrelevant business transaction is like painting a room half one color and half another. At best it leads to confusion; at worst it can negate the writer s real objective. No matter how well you know the person being addressed quash the temptation to infuse a bit of friendly chatter - about golf the change in the weather or your forthcoming vacation trip. How to do it 1. Determine the primary objective of the letter. 2. Make a checklist of all points that have to be covered to achieve this objective. 3. Make are certain all data and figures are correct - do not just assume that they are.
It s important to know that each college sets its own qualifications and criteria for merit based aid and that scholarship levels vary greatly from one college to another. It is also essential to note that merit scholarships may or may not be renewable or their continuation may be based on maintaining a certain grade point average (GPA) so be sure to take note of the specific award criterion if receiving a merit award. When formulating an overall financial plan it is important to understand the particulars of any merit awards. It would be a huge disappointment and financial setback if a student planned on a merit award for four years and then found out that the merit aid was only available for the first year.