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4. State the purpose clearly in a first draft. 5. If the subject has been discussed orally with the addressee make sure you have not said one thing and now presenting different picture. 6. Create an attitude of cooperation or understanding. 7. State clearly what you expect from the recipient. Financial letters are in a class by themselves in a number of ways. Unlike general letters you may write to customers clients sales personnel the media or government officials they are likely to be addressed to people who have specific areas of operation and responsibility. Such recipients include for example loan officers in banks certified public accountants treasurers controllers contract negotiators financial analysts trust officers and brokers.
Rather they can be counted on to perform these secondary "between-the-lines" tasks when they 1. Are addressed to the proper person 2. Use correct titles and complete addresses 3. Use clear direct language 4. Are assertive yet with constraint 5. Establish a firm assured tone 6. Provide precise accurate data 7. Come to the point quickly 8. State unmistakably what action is desired 9. Are signed by a person with authority If you have more than one financial subject to cover consider the alternative of writing two or more letters instead of one. A letter that requests some form of financial aid and then adds a paragraph about an irrelevant business transaction is like painting a room half one color and half another. At best it leads to confusion; at worst it can negate the writer s real objective. No matter how well you know the person being addressed quash the temptation to infuse a bit of friendly chatter - about golf the change in the weather or your forthcoming vacation trip. How to do it 1. Determine the primary objective of the letter.
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It s important to know that each college sets its own qualifications and criteria for merit based aid and that scholarship levels vary greatly from one college to another. It is also essential to note that merit scholarships may or may not be renewable or their continuation may be based on maintaining a certain grade point average (GPA) so be sure to take note of the specific award criterion if receiving a merit award. When formulating an overall financial plan it is important to understand the particulars of any merit awards. It would be a huge disappointment and financial setback if a student planned on a merit award for four years and then found out that the merit aid was only available for the first year.